Redesigned legal documents + App for court staff + App for youth Clients

Streamlining Justice for Children

Organization

Parramatta
Children's Court

ROLE

UX/UI Designer + Researcher

EXPERTISE

UX/UI Design
User Research

Timeframe

April 2024 - ONGOING

Project description

“The YouthCases Aid Staff App can be a game-changer within the children's court system, and in closing the gap 11…”
Project Coordinator Working with NSW Children's Court

For my Master's capstone project, I designed the YouthCases Aid - Staff app as part of a three-part solution to improve communication, collaboration, and understanding within the NSW Children’s Court system.

The Solution

Redesigned legal documents
YouthCases Aid - Kids (an app for youth offenders)
YouthCases Aid - Staff (an app for court staff)

I served as the sole UX/UI Designer and Researcher for the Staff App while contributing to overall project coordination.

Understanding the Problem

In the NSW Children's Court, youths often struggle to understand legal orders like ADVOs, which protect against domestic violence by restricting the defendant's behavior.

The current way of explaining these orders is complex and confusing.

Challenges

Youth offenders often struggle to understand legal orders (e.g., ADVOs), hindered by:

Complex legal terminology
Language barriers
Learning disabilities and trauma

Court staff face challenges like:

Inefficient task allocation
Miscommunication among departments
Lack of tools for cross-departmental collaboration
Outdated training resources

Goal

To improve communication between youth offenders and staff while fostering collaboration and enabling better task management. This ensures a smoother process and prioritizes youth rehabilitation

Target Audience

Government staff assisting in court cases
Youth offenders under 18

Research Process

The project's research goal was to understand how court staff communicate legal orders to kids both inside and outside the children's court setting, identifying communication barriers and enhancers. We aimed to gain insights into the general experiences of both staff and children within the judicial system, pinpointing any challenges or gaps in the process.

Additionally, we sought to uncover power tensions between staff and young offenders, as well as among different departments.

Research Goals

Identify barriers in legal communication with youth.
Examine how staff coordinate across departments.
Understand power dynamics between legal staff, youth, and stakeholders.

Secondary Research

Mapped stakeholders involved in court proceedings.
Studied existing legal communication challenges and systemic inefficiencies.

Primary Research

Participants: Over 12, including legal staff, speech pathologists, and caseworkers.

Methods:
- Group Interviews with Parramatta Children’s Court staff for collective insights.
- Individual Interviews to uncover deeper, personal challenges and preferences.
- Workshops to gather collaborative input and refine ideas.
- Feedback Sessions with legal experts and speech pathologists for solution validation.
- Field Studies at Parramatta Children’s Court for firsthand observation and contextual understanding.
  (no pictures allowed, so we made a quick sketch on the courtroom’s layout)
  (I even get to sit on the judge’s seat! :D )

Tools and Approaches

Design Probes: Encouraged participants to explore new perspectives and think creatively.
Mind Mapping and Journey Mapping: Organized insights and visualized processes.
Affinity Diagramming: Identified patterns and pain points.
Responsible Innovation Frameworks: Ensured holistic solutions that consider human, environmental, and ethical values.
User Personas

Key Problems Identified

Problems

❌ Legal documents are overly complex and difficult for youth to understand.
❌ Court staff lack efficient tools for cross-departmental communication.
❌ Youth struggle with comprehension due to language barriers, trauma, and learning disabilities.
❌ Outdated staff training leads to inconsistent case handling.
❌ Task allocation inefficiencies reduce effectiveness in supporting youth.

Brainstorming Solutions

Reframing the Problem

Shifting perspectives to uncover new insights and opportunities

Thematic Brainstorm

Inspiration from popular culture

How Might We...?

Exploration of diverse possibilities and unconventional approaches

Solution: YouthCases Aid - Staff App

YouthCases Aid - Staff App is a transformative solution designed to revolutionize operations within the NSW Children’s Court system.
By addressing critical challenges like cross-department miscommunication, inefficient task allocation, and outdated training processes, the app empowers government staff with tools to streamline workflows, enhance collaboration, and prioritize the child’s best interests.

It integrates real-time task management, centralized training, and intuitive communication features, setting a new standard for court operations. Positioned as both a strategic intervention and a user-centric design solution, this app has been recognized for its potential to drive meaningful change, making it a game-changer in judicial collaboration and youth rehabilitation.

✅ Streamlined Case Collaboration

Staff can quickly access case details and communicate across departments in real time.

✅ Role-Based Access Controls

Secure, authorized access to sensitive documents and case information.

✅ Training Hub

No more outdated resources; staff can access regularly updated best practices.

✅ Enhanced Communication Tools

Staff can quickly access case details and communicate across departments in real time.
Instantly retrieve contact details for relevant team members.

✅ Pre-Session Briefing Tools

Staff can review previous notes to better understand a child's background and needs before engagement.

Youthcases aid
Safe communication and collaboration within the Children's Court
EVERYTHING ABOUT YOUR JOB
Dashboard on the staff’s tasks, skills, completed courses, allocations, cases, news and announcements
Secure Access to Relevant Children's Court Cases
Children court cases that the staff is working on, the details are viewable. Staff can't access closed cases
breaking down complicated case process
Court cases processes, documents, the child client's remarks all in one place.
Provide insights to support the child’s best interests
Staff can make observations on controlled aspects of the youth that are set by experts in speech pathology and psychology
ADD observations in a click of a button
1) cultural and linguistic considerations
2) fluency in communication
3) overall demeanour
4) background
no missed details
Staff can make additional special remarks by typing or voice recording. These notes are shared to other staff to protect and empower the child
Cross department collab
Teams collaborate to prioritize the child's best interests, using shared notes to understand and address their unique needs effectively.
secure Document sharing and authorising system
Staff can securely access authorized documents and contact details with role-based permissions.
Track Growth, Optimize Tasks
A system to record and show learnt skills skills, learning progress and experiences of each staff are documented for systematic task allocation
Say goodbye to outdated training
Access updated and verified training modules on best practices for communicating effectively with children.
Youthcases aid
Safe communication and collaboration within the Children's Court
EVERYTHING ABOUT YOUR JOB
Dashboard on the staff’s tasks, skills, completed courses, allocations, cases, news and announcements
Secure Access to Relevant Children's Court Cases
Children court cases that the staff is working on, the details are viewable. Staff can't access closed cases
breaking down complicated case process
Court cases processes, documents, the child client's remarks all in one place.
Provide insights to support the child’s best interests
Staff can make observations on controlled aspects of the youth that are set by experts in speech pathology and psychology
ADD observations in a click of a button
1) cultural and linguistic considerations
2) fluency in communication
3) overall demeanour
4) background
no missed details
Staff can make additional special remarks by typing or voice recording. These notes are shared to other staff to protect and empower the child
Cross department collab
Teams collaborate to prioritize the child's best interests, using shared notes to understand and address their unique needs effectively.
secure Document sharing and authorising system
Staff can securely access authorized documents and contact details with role-based permissions.
Track Growth, Optimize Tasks
A system to record and show learnt skills skills, learning progress and experiences of each staff are documented for systematic task allocation
Say goodbye to outdated training
Access updated and verified training modules on best practices for communicating effectively with children.
Youthcases aid
Safe communication and collaboration within the Children's Court
EVERYTHING ABOUT YOUR JOB
Dashboard on the staff’s tasks, skills, completed courses, allocations, cases, news and announcements
Secure Access to Relevant Children's Court Cases
Children court cases that the staff is working on, the details are viewable. Staff can't access closed cases
breaking down complicated case process
Court cases processes, documents, the child client's remarks all in one place.
Provide insights to support the child’s best interests
Staff can make observations on controlled aspects of the youth that are set by experts in speech pathology and psychology
ADD observations in a click of a button
1) cultural and linguistic considerations
2) fluency in communication
3) overall demeanour
4) background
no missed details
Staff can make additional special remarks by typing or voice recording. These notes are shared to other staff to protect and empower the child
Cross department collab
Teams collaborate to prioritize the child's best interests, using shared notes to understand and address their unique needs effectively.
secure Document sharing and authorising system
Staff can securely access authorized documents and contact details with role-based permissions.
Track Growth, Optimize Tasks
A system to record and show learnt skills skills, learning progress and experiences of each staff are documented for systematic task allocation
Say goodbye to outdated training
Access updated and verified training modules on best practices for communicating effectively with children.
Youthcases aid
Safe communication and collaboration within the Children's Court
EVERYTHING ABOUT YOUR JOB
Dashboard on the staff’s tasks, skills, completed courses, allocations, cases, news and announcements
Secure Access to Relevant Children's Court Cases
Children court cases that the staff is working on, the details are viewable. Staff can't access closed cases
breaking down complicated case process
Court cases processes, documents, the child client's remarks all in one place.
Provide insights to support the child’s best interests
Staff can make observations on controlled aspects of the youth that are set by experts in speech pathology and psychology
ADD observations in a click of a button
1) cultural and linguistic considerations
2) fluency in communication
3) overall demeanour
4) background
no missed details
Staff can make additional special remarks by typing or voice recording. These notes are shared to other staff to protect and empower the child
Cross department collab
Teams collaborate to prioritize the child's best interests, using shared notes to understand and address their unique needs effectively.
secure Document sharing and authorising system
Staff can securely access authorized documents and contact details with role-based permissions.
Track Growth, Optimize Tasks
A system to record and show learnt skills skills, learning progress and experiences of each staff are documented for systematic task allocation
Say goodbye to outdated training
Access updated and verified training modules on best practices for communicating effectively with children.

Youthcases aid
Safe communication and collaboration within the Children's Court
EVERYTHING ABOUT YOUR JOB
Dashboard on the staff’s tasks, skills, completed courses, allocations, cases, news and announcements
Secure Access to Relevant Children's Court Cases
Children court cases that the staff is working on, the details are viewable. Staff can't access closed cases
breaking down complicated case process
Court cases processes, documents, the child client's remarks all in one place.
Provide insights to support the child’s best interests
Staff can make observations on controlled aspects of the youth that are set by experts in speech pathology and psychology
ADD observations in a click of a button
1) cultural and linguistic considerations
2) fluency in communication
3) overall demeanour
4) background
no missed details
Staff can make additional special remarks by typing or voice recording. These notes are shared to other staff to protect and empower the child
Cross department collab
Teams collaborate to prioritize the child's best interests, using shared notes to understand and address their unique needs effectively.
secure Document sharing and authorising system
Staff can securely access authorized documents and contact details with role-based permissions.
Track Growth, Optimize Tasks
A system to record and show learnt skills skills, learning progress and experiences of each staff are documented for systematic task allocation
Say goodbye to outdated training
Access updated and verified training modules on best practices for communicating effectively with children.
Youthcases aid
Safe communication and collaboration within the Children's Court
EVERYTHING ABOUT YOUR JOB
Dashboard on the staff’s tasks, skills, completed courses, allocations, cases, news and announcements
Secure Access to Relevant Children's Court Cases
Children court cases that the staff is working on, the details are viewable. Staff can't access closed cases
breaking down complicated case process
Court cases processes, documents, the child client's remarks all in one place.
Provide insights to support the child’s best interests
Staff can make observations on controlled aspects of the youth that are set by experts in speech pathology and psychology
ADD observations in a click of a button
1) cultural and linguistic considerations
2) fluency in communication
3) overall demeanour
4) background
no missed details
Staff can make additional special remarks by typing or voice recording. These notes are shared to other staff to protect and empower the child
Cross department collab
Teams collaborate to prioritize the child's best interests, using shared notes to understand and address their unique needs effectively.
secure Document sharing and authorising system
Staff can securely access authorized documents and contact details with role-based permissions.
Track Growth, Optimize Tasks
A system to record and show learnt skills skills, learning progress and experiences of each staff are documented for systematic task allocation
Say goodbye to outdated training
Access updated and verified training modules on best practices for communicating effectively with children.
Youthcases aid
Safe communication and collaboration within the Children's Court
EVERYTHING ABOUT YOUR JOB
Dashboard on the staff’s tasks, skills, completed courses, allocations, cases, news and announcements
Secure Access to Relevant Children's Court Cases
Children court cases that the staff is working on, the details are viewable. Staff can't access closed cases
breaking down complicated case process
Court cases processes, documents, the child client's remarks all in one place.
Provide insights to support the child’s best interests
Staff can make observations on controlled aspects of the youth that are set by experts in speech pathology and psychology
ADD observations in a click of a button
1) cultural and linguistic considerations
2) fluency in communication
3) overall demeanour
4) background
no missed details
Staff can make additional special remarks by typing or voice recording. These notes are shared to other staff to protect and empower the child
Cross department collab
Teams collaborate to prioritize the child's best interests, using shared notes to understand and address their unique needs effectively.
secure Document sharing and authorising system
Staff can securely access authorized documents and contact details with role-based permissions.
Track Growth, Optimize Tasks
A system to record and show learnt skills skills, learning progress and experiences of each staff are documented for systematic task allocation
Say goodbye to outdated training
Access updated and verified training modules on best practices for communicating effectively with children.
Youthcases aid
Safe communication and collaboration within the Children's Court
EVERYTHING ABOUT YOUR JOB
Dashboard on the staff’s tasks, skills, completed courses, allocations, cases, news and announcements
Secure Access to Relevant Children's Court Cases
Children court cases that the staff is working on, the details are viewable. Staff can't access closed cases
breaking down complicated case process
Court cases processes, documents, the child client's remarks all in one place.
Provide insights to support the child’s best interests
Staff can make observations on controlled aspects of the youth that are set by experts in speech pathology and psychology
ADD observations in a click of a button
1) cultural and linguistic considerations
2) fluency in communication
3) overall demeanour
4) background
no missed details
Staff can make additional special remarks by typing or voice recording. These notes are shared to other staff to protect and empower the child
Cross department collab
Teams collaborate to prioritize the child's best interests, using shared notes to understand and address their unique needs effectively.
secure Document sharing and authorising system
Staff can securely access authorized documents and contact details with role-based permissions.
Track Growth, Optimize Tasks
A system to record and show learnt skills skills, learning progress and experiences of each staff are documented for systematic task allocation
Say goodbye to outdated training
Access updated and verified training modules on best practices for communicating effectively with children.

Youthcases aid
Safe communication and collaboration within the Children's Court
EVERYTHING ABOUT YOUR JOB
Dashboard on the staff’s tasks, skills, completed courses, allocations, cases, news and announcements
Secure Access to Relevant Children's Court Cases
Children court cases that the staff is working on, the details are viewable. Staff can't access closed cases
breaking down complicated case process
Court cases processes, documents, the child client's remarks all in one place.
Provide insights to support the child’s best interests
Staff can make observations on controlled aspects of the youth that are set by experts in speech pathology and psychology
ADD observations in a click of a button
1) cultural and linguistic considerations
2) fluency in communication
3) overall demeanour
4) background
no missed details
Staff can make additional special remarks by typing or voice recording. These notes are shared to other staff to protect and empower the child
Cross department collab
Teams collaborate to prioritize the child's best interests, using shared notes to understand and address their unique needs effectively.
secure Document sharing and authorising system
Staff can securely access authorized documents and contact details with role-based permissions.
Track Growth, Optimize Tasks
A system to record and show learnt skills skills, learning progress and experiences of each staff are documented for systematic task allocation
Say goodbye to outdated training
Access updated and verified training modules on best practices for communicating effectively with children.
Youthcases aid
Safe communication and collaboration within the Children's Court
EVERYTHING ABOUT YOUR JOB
Dashboard on the staff’s tasks, skills, completed courses, allocations, cases, news and announcements
Secure Access to Relevant Children's Court Cases
Children court cases that the staff is working on, the details are viewable. Staff can't access closed cases
breaking down complicated case process
Court cases processes, documents, the child client's remarks all in one place.
Provide insights to support the child’s best interests
Staff can make observations on controlled aspects of the youth that are set by experts in speech pathology and psychology
ADD observations in a click of a button
1) cultural and linguistic considerations
2) fluency in communication
3) overall demeanour
4) background
no missed details
Staff can make additional special remarks by typing or voice recording. These notes are shared to other staff to protect and empower the child
Cross department collab
Teams collaborate to prioritize the child's best interests, using shared notes to understand and address their unique needs effectively.
secure Document sharing and authorising system
Staff can securely access authorized documents and contact details with role-based permissions.
Track Growth, Optimize Tasks
A system to record and show learnt skills skills, learning progress and experiences of each staff are documented for systematic task allocation
Say goodbye to outdated training
Access updated and verified training modules on best practices for communicating effectively with children.
Youthcases aid
Safe communication and collaboration within the Children's Court
EVERYTHING ABOUT YOUR JOB
Dashboard on the staff’s tasks, skills, completed courses, allocations, cases, news and announcements
Secure Access to Relevant Children's Court Cases
Children court cases that the staff is working on, the details are viewable. Staff can't access closed cases
breaking down complicated case process
Court cases processes, documents, the child client's remarks all in one place.
Provide insights to support the child’s best interests
Staff can make observations on controlled aspects of the youth that are set by experts in speech pathology and psychology
ADD observations in a click of a button
1) cultural and linguistic considerations
2) fluency in communication
3) overall demeanour
4) background
no missed details
Staff can make additional special remarks by typing or voice recording. These notes are shared to other staff to protect and empower the child
Cross department collab
Teams collaborate to prioritize the child's best interests, using shared notes to understand and address their unique needs effectively.
secure Document sharing and authorising system
Staff can securely access authorized documents and contact details with role-based permissions.
Track Growth, Optimize Tasks
A system to record and show learnt skills skills, learning progress and experiences of each staff are documented for systematic task allocation
Say goodbye to outdated training
Access updated and verified training modules on best practices for communicating effectively with children.
Youthcases aid
Safe communication and collaboration within the Children's Court
EVERYTHING ABOUT YOUR JOB
Dashboard on the staff’s tasks, skills, completed courses, allocations, cases, news and announcements
Secure Access to Relevant Children's Court Cases
Children court cases that the staff is working on, the details are viewable. Staff can't access closed cases
breaking down complicated case process
Court cases processes, documents, the child client's remarks all in one place.
Provide insights to support the child’s best interests
Staff can make observations on controlled aspects of the youth that are set by experts in speech pathology and psychology
ADD observations in a click of a button
1) cultural and linguistic considerations
2) fluency in communication
3) overall demeanour
4) background
no missed details
Staff can make additional special remarks by typing or voice recording. These notes are shared to other staff to protect and empower the child
Cross department collab
Teams collaborate to prioritize the child's best interests, using shared notes to understand and address their unique needs effectively.
secure Document sharing and authorising system
Staff can securely access authorized documents and contact details with role-based permissions.
Track Growth, Optimize Tasks
A system to record and show learnt skills skills, learning progress and experiences of each staff are documented for systematic task allocation
Say goodbye to outdated training
Access updated and verified training modules on best practices for communicating effectively with children.

Challenges and Learnings

🚧 Balancing the Needs of Youth & Legal Staff

Designing for both children and legal professionals required careful trade-offs in simplicity vs. comprehensiveness.

🚧 Legal Design Complexity

Legal concepts are difficult to simplify without losing accuracy. Iterative testing helped strike the right balance.

🚧 Information Overload in Reports

Early client reports were too text-heavy. Prioritizing clarity and scannability improved engagement.

🎯 Long-Term Impact Over Quick Fixes

By addressing systemic gaps and solving the root causes, YouthCases Aid has the potential to reshape children’s court operations for years to come.

Results

On the big day, around 10 clients from the Children's Court came to see our product....

🚀 The Staff App received an invitation of collaboration and further development!

The initial deployment has shown promising results in improving communication and understanding among staff and youth. Future updates will focus on refining features based on user feedback and expanding the app's capabilities to further support youth rehabilitation.

This project was an invaluable experience in designing for high-stakes, real-world challenges. It reinforced the power of human-centered design in legal innovation, proving that thoughtful UX can bridge gaps, improve communication, and create lasting change in the justice system.

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